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How to set up your hosted email in Microsoft Outlook 2010

Hosted emails are a fantastic tool to add professionality to your business. With email hosting, you can create email addresses using your own domain name, e.g. yourname@yourdomain.com.au. This 'how to' outlines how to set up a hosted email for use with Microsoft Outlook 2010.

⇒ Open Microsoft Outlook and go to File > Info > Add Account

Image: How to set up your hosted email in Microsoft Outlook 2010

⇒ Check the box that says 'Manually configure server settings' and click 'Next'

Image: How to set up your hosted email in Microsoft Outlook 2010

⇒ Check the first box; 'Internet E-mail', and click 'Next'

Image: How to set up your hosted email in Microsoft Outlook 2010

⇒ Enter the server settings as shown in the following image, substituting your domain name and email username as provided by your email host.

Image: How to set up your hosted email in Microsoft Outlook 2010

⇒ We recommend that you set the Account Type as POP3, and use the mail server of your Internet Service Provider (ISP) as the outgoing server. See below for the server addresses of some of the popular ISPs.

ISP Outgoing Mail Server
AAPT mail.aapt.net.au
Bigpond mail.bigpond.com
Dodo smtp.dodo.com.au
Optusnet mail.optusnet.com.au
Three (3G Mobile) smtp.three.com.au
Virgin Mobile 3G smtp.virginbroadband.com.au
Vodafone 3G smtp.vodafone.net.au

If yours is not listed here, try searching for it online.

Note: Even though you are using your ISP's outgoing mail server, the recipients of your emails will only see your hosted email address as the sender of the email.

Depending on what your mailbox quota is, it might be wise to configure additional settings which will remove mail from the server after a certain number of days. When using your email as a POP3 account, this prevents the server from filling up which will temporarily cause your mailbox to be unable to receive messages.

⇒ Click on 'More Settings' and go to the 'Advanced' Tab. Configure the Delivery settings as desired and click 'OK'.

Image: How to set up your hosted email in Microsoft Outlook 2010

⇒ Click 'Next' to complete the setup. Your e-mail should be successfully configurated, and a test email will be sent. If there are already messages on the server, they should start to download straight away.

Sometimes, you may be required to configure additional settings. Contact your email hosting provider for the correct server settings.

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